At Ray White Northern Beaches we pride ourselves on our exceptional service, unparalleled local expertise and a deep commitment to the communities we serve. We are on an exciting trajectory of growth and this is your opportunity to be part of it.
Our team is the cornerstone of our success, and we are constantly seeking passionate, driven, and innovative individuals to join us. Whether you’re a seasoned agent or looking to start your career in this dynamic industry, we offer a supportive environment where your skills can flourish and your achievements are celebrated.
For a confidential conversation about your career goals, please email our Associate Development Manager, Ashley Van Deyk.
CURRENT OPPORTUNITIES
Office Administrator – Mona Vale
If you thrive in a fast-paced and vibrant office environment and possess the necessary skills and qualifications, we invite you to apply for the Office Administrator position. Please submit your resume and a cover letter outlining your relevant experience and why you believe you would be a great fit for our team to dominique.merriman@raywhite.com
As the Office Administrator, you will play a vital role in ensuring the smooth and efficient operation of the office. You will be responsible for a wide range of administrative tasks, providing support to our team of real estate professionals. This position requires a high level of organisation, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is a proactive self-starter with excellent communication skills and a passion for delivering exceptional customer service.
Responsibilities:
Greet and welcome clients, visitors, and vendors, ensuring a friendly and professional reception experience.
Manage incoming calls, emails, and correspondence promptly, directing inquiries to the appropriate staff members.
Maintain the office calendar, schedule appointments, and coordinate meetings and events.
Assist with preparing and editing various documents, including contracts, reports, presentations, and correspondence.
Process and maintain accurate records of financial transactions, including invoices, expense reports, and payments.
Monitor office supplies inventory and place orders as needed, ensuring availability of necessary materials.
Coordinate office maintenance and repairs, liaising with building management and service providers.
Ensure compliance with company policies and procedures, as well as relevant regulations.
Maintain confidentiality of sensitive information and handle it with discretion.
Qualifications:
Proven experience as an office administrator, office assistant, or similar administrative role is preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
Exceptional attention to detail and accuracy in data entry, record-keeping, and document preparation.
Outstanding verbal and written communication skills, including a friendly and professional phone manner.
Ability to work well independently and collaboratively within a team-oriented environment.
Familiarity with the real estate industry or previous experience in a similar field is desirable.
This role is Monday – Friday inclusive.
We offer competitive compensation and benefits, including opportunities for professional development and advancement within our growing organisation.